Attend a Zoom meeting

Technical SupportUpdated 20 Sep 20263 min read
You will have received a calendar invite from our team for a meeting. Within the details of this calendar invite is the link to join the Zoom meeting. Click on the link provided

If you already have Zoom App

The link will launch the app on your computer. Alternatively you can join the meeting by entering the Meeting ID & Passcode into the Zoom App. Zoom meeting invitation with the join link, meeting ID and passcode highlighted and callouts explaining how to join

If you do not have the Zoom App

Click on the same link. this will automatically download the app on your computer. if it does not automatically download you will get the below screen. Just click on download & run Zoom Workshop Software screen showing just click on download & run zoom Windows taskbar showing the downloaded Zoom installer with notes to click Keep then double click the file to install Once installed, open up the app Workshop Software screen showing once installed, open up the app Click on ↓ arrow on the Enter meeting ID or personal link name field, then click on your Workshop Software scheduled meeting that is available Zoom Join Meeting dialog with the meeting ID dropdown open showing the saved Workshop Software meeting Zoom Join Meeting dialog with the meeting ID and display name entered and the Join button Enter in the meeting passcode (remember this is provided to you in the meeting invite). Then click on Join Meeting. Workshop Software screen showing then click on join meeting If you have logged in early, you may have this screen while our team logs in and starts the meeting in Zoom. Once they are ready they will "let you in" to the meeting and the screen will update. Zoom waiting screen asking you to wait for the host to start the meeting, with a Test Computer Audio button Once you are in the meeting Zoom will ask your preference on audio settings - whether you want to use the speaker/microphone on your computer or dial into the meeting with a phone call. Workshop Software screen showing once you are in the meeting zoom will ask your preference on audio <a href=settings -..."> You will need to share your screen with our onboarding coach, to do this click on Share Screen Zoom meeting window with the Share Screen option circled in red Your screen will now appear with a green boarder, this shows you what the onboarding coach will see. NOTE: Please make sure you are logged into Workshop Software prior to the session starting. Workshop Software dashboard being shared on screen during a Zoom session We also highly recommend you record this session, so that you can refer back to the content of this meeting at a later stage. To record the session, click on the More option in the zoom remote control panel, then select Record. Zoom screen sharing toolbar with the More menu open and Record circled You will also be asked to give remote control to your onboarding coach so that they can control the mouse on your screen. To do this click on Remote Control and select Workshop Software Workshop Software screen showing to do this click on remote control and select workshop software To take back control of the mouse & keyboard click on Remote Control again and then select Abort Control Zoom toolbar with Remote Controlled circled and the Abort Control button shown in the panel below If you want to hide this control panel click on the More option and select Hide Floating Meeting Controls. To bring the control panel back again, hit the ESC key on your keyboard Workshop Software screen showing to bring the control panel back again, hit the esc key on your keyboard Once your session concludes, to leave the meeting click on More option and select Leave. Zoom More menu open with Leave circled at the bottom of the list

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