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This article explains how to attach items from a Supplier Invoice or Stock Order to a Job Card, connecting the parts purchased for a Job to that Job Card with their current Cost Price.
On a Supplier Invoice you may now select every line at once with the All button instead of selecting each line one at a time.
Attaching an Item
Open Attach Mode
- Open a saved Stock Order or Supplier Invoice that holds the Products you would like to attach.
- Click the Star icon at the top right of the screen, then click Attach To Invoice.
- The Products lines switch to attach mode. Each line shows an empty circle at its start, and on a Supplier Invoice an All button replaces the re-order (arrows) button at the top left.
Select Product Lines
- To attach everything, click the All button (A).
- Every saved line with a Product that is not already on a Job Card is selected, indicated by a filled circle and the button changes to None.
- To attach only some Product lines click each line instead (B), or click the All button and then any line to unselect it.
Please note: Lines already on a Job Card are greyed out and show that Job Card's number in the Job Card No. column, the All button skips them.
Attach Product Lines to a Job Card
- Click the green Tick button under the lines.
- In the Please Select an Invoice window, click the Job you would like to attach then the green Select button.
- You will see Items added to Invoice. Each attached line now shows the Job Card number in the Job Card No. column and the Job Card carries those Products at the Supplier Invoice or Stock Order's cost.
Good to Know
- To leave attach mode without attaching anything, click the red x button under the lines. Every selection is cleared and the re-order (arrows) button comes back.
- The None button clears every selection in one click, It will only appear when every attachable line is selected.
- The All button never selects a blank line or a line you have added but not yet saved. Save the Supplier Invoice first if you wish to included them.
- The All and None buttons appear on Supplier Invoices only, on a Stock Order you still select lines one at a time.
- The re-order (arrows) button is hidden while attach mode is open, cancel attach mode to get it back.
- Attaching to a Job Card works the same whether you selected the lines with All or by hand.
Frequently Asked Questions
Can I attach items to a processed Job Card or Invoice?
No. Only open Job Cards and Invoices appear in the Please Select an Invoice window.
I clicked All and the green Tick button is still greyed out. Why?
Every line on this Supplier Invoice is already on a Job Card, so there is nothing left to attach. Check the Job Card No. column.
Why did All leave one of my lines unselected?
That line is either already on a Job Card, has no Product on it, or has not been saved yet. Save the Supplier Invoice and try again.
Can I attach items from several Supplier Invoices to the same Job Card?
Yes. Repeat the steps on each Supplier Invoice or Stock Order and choose the same Job Card each time.
Can I use All on a Stock Order?
Not yet. The All button is on the Supplier Invoice screen. On a Stock Order, select the lines one at a time and click the green tick.
