Prevent the quantity of a product from updating

Products and JobsUpdated 23 Sep 20262 min read

Some items, such as labour, consumables or a generic sundries code, should never have their stock quantity go up or down. This article shows you how to stop a product's quantity updating when it is bought or sold.

For products you enter into Workshop Software that aren't a physical stock item like labour or so that job codes don't go into a minus quantity you can stop Workshop Software from updating the quantity each time you enter it onto an invoice.  This is something that may also apply to consumables like oil where it is hard to keep track of exact quantities.

1. Search for and bring up the 'Product Details' screen for the stock item or labour/job code that you want to stop updating the quantity of. If you are unsure on how to search for a product then please use the guide titled; Search for a Product

2. Click on the button underneath 'Don't Upd. Qty' to change it from the default NO to 'YES'.

3. Once you have selected YES clear the 'Qty On Hand' field so that it is blank and click on the 'Save' button down the bottom right of the screen.

Now when you enter this stock item or labour/job code onto an invoice the Qty On Hand field will stay blank, it will no longer go into a negative.

Workshop Software screen showing now when you enter this stock item or labour/job code onto an invoice the qty...

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