Order and Purchase Parts through Repco

Workshop Software’s Repco Integration may be used to add Products available on Repco Navigator to an Invoice, to import Repco Smartquote notes and to purchase Repco products that have previously been added to an Invoice.

This guide explains how to add, order and purchase parts through the Repco Integration.

Please note: The Repco Integration must be correctly configured before you may add parts from Repco, to Integrate please follow this guide.

Purchase Repco Parts

  1. Select an open job that you wish to add parts to and scroll down to the product section. Click the Down Arrow (1) beneath the parts list, select Add Repco Items (2) and then click Yes (3) when asked to save.
A screenshot of an empty Product List in an Invoice. Numbered cursors indicate to click the down arrow, choose Add Repco Items and then confirm Yes in the pop up that will open
  1. You will now open Navigator inside Workshop Software. Find the parts you need and Add (4) each part to your Order Pad. When your order is complete click Return Parts to WS (5)
Screenshots of Repco Navigator. numbers provide guidance to click the Add button for desired parts and then the Return Parts to WS button.
  1. You will be returned to Workshop Software and see the parts have been added to the invoice/job.
A cropped screenshot of the Parts List inside an Invoice. Parts previously returned from Repco are now included.

Please Note: Parts added to an Invoice from Repco Navigator will also be added to your system wide Products list.

  1. To order parts first click the Star (6) icon and then Create Order (7).
A cropped screenshot of an Invoice. Numbered cursors indicate to click the Star icon and choose Create Order.
  1. In the pop up parts imported from Repco Navigator will have their supplier set as Repco (8), you may update the number you wish to order here (9) or in the next screen inside the suggested Stock Order.
  2. Click Confirm which will create a new suggested Stock Order or if one exists add the new parts to an unprocessed Repco Stock Order.
A screenshot of the Create Stock Order from Invoice pop up. The Supplier field and Order field are highlighted and a cursor indicates to click Confirm.
  1. To view your Stock Order and return the parts to Repco’s checkout screen first open the Attached Orders header inside your Invoice and open the Order Number with Repco as the supplier.
A screenshot of the Attached Orders field inside an Invoice. Cursors indicate to click the arrow to open the list and choose the order with Repco as the supplier.
  1. Before finalising your Stock Order you may modify quantities and add additional items. To order the parts from Repco Navigator click the Star icon (10) and choose Send Order (11) from the drop down menu.
A screenshot of a Stock Order. Numbered cursors indicates to click the Star icon then select the Send Order option next to a Repco Icon.
  1. Choose yes when asked if you would like to save and send this order.
  2. You will then be taken back into Repco, where you may complete check out 
A cropped screenshot of Repco Navigator's order checkout.
  1. Once this is done, your parts are on their way and your Stock Order is updated to the Waiting for Parts status.

Attach a Repco Smartquote to an Invoice

  1. To access Repco Smartquote begin by accessing Repco Navigator as before, Down Arrow (1), Add Repco Items (2) then Yes (3) in the pop up.
A screenshot of an empty Product List in an Invoice. Numbered cursors indicate to click the down arrow, choose Add Repco Items and then confirm Yes in the pop up that will open
  1. Inside Navigator click into the Smartquote tab.
A cropped screenshot of Repco Navigator, the Smartquote tab is highlighted and a cursor indicates a click.
  1. If there are multiple service schedules, select the desired schedule at the left of the screen.
A cropped screenshot of Repco's Smartquote page, the select schedule dropdown menu is open and highlighted.
  1. You may now select the desired parts from the Smartquote options, adjust the cost for Consumables and Labour and add any User Service items desired.
A cropped screenshot of Repco's Smartquote page. The section where parts and services are selected and modified is highlighted.
  1. Once all required parts are chosen click the Return Quote button to bring the parts, service items and Repco’s notes back to Workshop Software.
A cropped screenshot of Repco's Smartquote page. The Return Quote button is highlighted.
  1. The parts and service items will be added to the Invoice’s product list.
A screenshot of a parts list inside an Invoice. The parts and services are those previously selected using Repco's Smartquote function.
  1. Repco Notes are stored with the Job, when you Print a Job Card they are visible beneath the Comments section of the Job Card.
A Workshops Software Job Card. A section called Repco Notes is included for a 60,000 km service.

Good to Know

  • Make sure you click Save after making your changes. If you navigate away before saving, your changes will be lost.
  • Keeping your product list tidy helps your team find items quickly when building invoices and job cards.

Frequently Asked Questions

Will this change affect existing invoices that already include this product?

No. Existing invoices and job cards retain the product details as they were at the time the invoice was created. This change only applies when the product is used on future invoices.

Will this affect existing supplier invoices or purchase orders?

Changes to supplier details apply going forward. Existing supplier invoices and purchase orders retain the information that was recorded at the time they were created.

What if this does not resolve the issue?

If the problem persists after following the steps above, contact the Workshop Software support team. They can investigate further and help resolve the issue.

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