Fleet Maintenance Software

Best Fleet Maintenance Software. Simple and Effective Management of Your Vehicle Fleet Maintenance Workshop.


Motor vehicles require regular maintenance to operate smoothly and safely. However, managing fleet operations, especially if you have a whole fleet of commercial motor vehicles, such as cars, vans, trucks, specialist vehicles, forklifts, and trailers, can get chaotic if you don’t have a streamlined process. Inventory, task assignments, communication, documentation, accounting, scheduling, reporting-there’s a lot going on before, during, and after maintenance. Without proper organization and coordination through the support of a fleet maintenance program, various issues and problems are likely to arise.

Improve your work vehicle maintenance operations, costs, and inventory management with Workshop Software, the fleet maintenance solution your organization needs. Our all-in-one fleet management platform helps simplify your management processes and organize your database. It’s supported by accounting software, such as Xero, Quickbooks, and Sage, to make your financial transactions, documentation, and fleet data more coordinated.

Streamlining your workflow can free up more of your time and turn your business into an efficient profit machine. And with quicker processes and fewer to no errors in operations, fleet managers can expect ultimate satisfaction from partners and clients, thanks to a modern maintenance program.

Say Goodbye to Inefficiency with Our All-in-One Management Software

We aim to eliminate everything that hinders your business’s productivity and profitability, such as lost paperwork, missed reminders, workflow bottlenecks, and delayed services. All it takes to eliminate inefficiency is an easy-to-use tool in the form of Workshop Software’s fleet management software.

You and your team can have complete control over your fleet maintenance business with Workshop Software’s simple-to-use and versatile program. From vehicle inspections and asset management to preventative maintenance, Workshop Software helps keep your entire fleet organized and ready to go. Access and manage your workshop anywhere and anytime. Our fleet maintenance software can handle everything from critical jobs to quick vehicle maintenance.

Thousands of workshops have been more productive and efficient thanks to our program, not just those in the fleet repair business. Approximately 300 clients in the U.S. use our software. Workshop Software is the ideal streamlining software for modern workshops in the automotive and mechanical industries looking for fleet management solutions.

We always listen to what our customers say and update our software according to their needs and feedback, like this upcoming fleet repair software update.

If you want to witness first-hand how easy and effective Workshop Software is for fleet maintenance management, you can get a free, no-obligation program trial today.

Keep Track of Fleet Maintenance

This 2006 technical report estimated the average lifetime mileage of a passenger car at 152,137 and a light truck at 179,954. The lifespan for certain vehicles can be higher, with the likes of the  Toyota Sequoia (296,509) and Toyota Land Cruiser (280,236)

Technological advancements have paved the way for better-built or longer-lasting vehicles, given their price range. Proper and regular maintenance also goes a long way in preserving or extending the useful life of a car. 

Fleet maintenance helps you keep tabs on the condition of every vehicle belonging to your business. It gets fleet vehicles practically running with routine maintenance and service and repairs done efficiently and effectively.

Fleet maintenance vs. fleet management

Preventive maintenance is part of fleet management, which seeks to organize, utilize, and optimize assets and resources. Managing one’s fleet encompasses driver’s health and safety, compliance, parts inventory, and metrics tracking that could improve outcomes for the operations. 

There’s no debate that a fleet maintenance system is necessary regardless of the fleet size. 

Get the Benefits of Using Fleet Maintenance Software

Workshop Software makes it more convenient and easier to properly maintain and monitor vehicles and ensure they are all reliable and safe every time they hit the road. It is designed to provide digital support to fleet managers, mechanics, and others in charge of your fleet.

Our software can serve as a fleet management system with these benefits:

  • Easy to use: The software is designed and known for ease of use among our clients and their staff or customers. It’s supposed to make vehicle inspections, repairs, and maintenance more organized and automated. 
  • Streamlined workflow: Our fleet maintenance software comprises features that let one perform essential tasks. Tracking job progress, stock levels, vehicle history or details, and more can be accomplished in one dashboard. 
  • Automatic service reminders: Set up reminders for scheduling service for vehicles. 
  • Efficient inspections: The auto inspection tool lets you generate professional reports, too.
  • Simple invoicing: Create invoices quickly. Workshop Software can be integrated into accounting (and automotive) tools.

Leveraging tech like our workshop software to keep track of the all-important work that is fleet maintenance and management can result in cost savings, longer lifespans for the vehicles, and safety for the drivers and everyone on the road. 

Save your business money over time by avoiding repairs that can be prevented with maintenance. According to the Alternative Fuels Data Center, vehicle maintenance practices such as proper tire inflation and engine tuneups help conserve fuel. Fewer unplanned repairs can also mean more productive times for the commercial vehicle and the driver. 

A paperless fleet maintenance system is also doable with Workshop Software-keep invoices,  reports, and other documentation organized and accessible wherever you go.

Get the Most Out of Your Fleet Maintenance Software

Fleet maintenance systems vary by features and pricing. Our fleet maintenance software is available in three packages, whichever is cost-effective for your business. For example, Choose Gold to get all the features and functionalities relating to fleet management and overall operations of your workshop. 

You also have the option of paying for the software on a monthly or annual basis-paying yearly lets you save money. 

Get the Right Tool for your Tool Kit

Vehicles are key business assets, and our fleet maintenance software is a practical tool to help preserve their value or manage depreciation. Workshop Software can help you or your fleet manager stay on top of matters relating to the status and condition of vehicles. 

Are you ready to integrate our fleet maintenance software into your business? Start your free trial today. 

We welcome questions. Contact us now.

Integrates with your entire toolkit

Workshop Software seamlessly syncs with all the critical systems and tools that power your business. Accounting, marketing, CRM, purchasing, Digital Vehicle Inspection, and more are all connected in one place and safely secured in the cloud.


No starting from scratch, lost data, or disruption to the business. 


Don’t see your system or need customization? Get in touch!

We don’t believe in a cookie-cutter approach for your workshop, and we always add new integrations.


Don't see your system or need customisation? Get in touch!
We don't believe in a cookie cutter approach for your
workshop and we add new integrations all the time…

Transform Your Workshop
into a Profit Machine

Completely optimise your workshop and free up your time with an overflowing
suite of versatile features that handle every aspect of your busy,
hectic daily operations.

Streamlined Workflow

Manage your entire workflow in one place from start to finish via an easy-to-use dashboard. Track job progress, stock tracking, quotes, staff allocation, invoicing, and more.

"I needed workshop specific invoicing software, I chose this software as it was the best one I found that could do what I needed. I’m better at organising my work and it looks very professional, I do recommend this software as it’s easy to use."

Zane Kieser,
Byron Shire Auto Repairs

Customer Management

Take the stress and time out of managing customers with automated text messages, emails and reminders. Deliver customer service like the ‘big shops’ – without the cost or overstaffing.

"So glad we made the leap and started using this software! We know we don't use it to its full capacity being a small business but it has been a godsend for our sanity! Thanks James and team!"

Deana Blackwood,
Blackford’s Mechanical &
Auto Electrical

Dead Simple Invoicing

Get paid in full and on time, manage cashflow and keep pinpoint accurate books with simple invoicing that integrates directly with your accounting systems.

“The software has simplified the paperwork side of our workshop. Everything in one package, stock to invoice.”

Tommy Glover,
Advance Service Centre

Automated Service

Increase your leads, conversions and income with automated service reminders that bring customers back through your doors. It’s like having a full-time marketing assistant working around-the-clock.

“The System is Awesome. I have been using it for a bit over 12 months now. The sms reminders are fantastic. My customers love get a reminder to service their car and I love my customer returning."

Ted The Tooner

Efficient Customer

Auto-compiled, paperless inspections make job management simple and efficient from first quote to completion. Deliver details and costs to your customers’ smartphones. Then get the go-ahead with one click.

“Really happy with Workshop Software simple and easy to use, also it’s web base so I can access it anywhere to do an invoice as I am mobile Mechanic.”

Michael Triscari
Perth Mobile Mechanics

Technician Productivity

Track technician hours to maximise their productivity (and your profit!) with simple time clocking, job progress tracking and real-time photo management using our innovative mobile app.

“Workshop software is a fantastic application for small to medium workshop environments.Great application which has even bigger and better things to come.”

Ben Broeder,
Goldfields Off Road

Plus So Much More...

“Hi James, Just wanted to wish you guys a happy new year and keep up the great work and updates you have been giving us. The best software package I have ever used. A little praise goes a long way!”

Brakes West

“We are very pleased that Chris & the team have always been happy to assist us. Our feedback is valued & actioned where appropriate. The system provides us with better resources to assist our customers & allows our workshop to run more efficiently.”

Graham Ratcliff Motors

“We really like the facebook tips and find the software impacting our business in a positive way

NQ Diesel

“Workshop Software is simple, yet effective. I love that if I have an issue I can always get help. Their support is so friendly and they know what they’re talking about. We LOVE Workshop Software”

Withcott Service centre

“I love that you can keep track of the data and bring up vehicle history, so that when a customer comes back a while later we can bring up what we had previously done.

In a few years it’s going to be great that we still have a record of all our customers, vehicles and suppliers. It’s awesome.”

GDL Automotive Services

“So glad we made the leap and started using this software! We know we don’t use it to its full capacity being a small business but it has been a godsend for our sanity! Thanks James and team!”

Blackford’s Mechanical & Auto Electrical


Download the Workshop Software Mobile App

Workshop Software is an online Workshop management software system designed to streamline your automotive mechanical workshop. Handling all the front end operations from bookings through to job card and invoicing; along with full customer, supplier and product management; plus much more.