Top Auto Repair Software. Simple and Effective Management for Independent Auto Repair Shops in the USA.
From booking, quotes, job cards, and invoicing to inventory control and auto shop management, you’ll be in complete control of your business.
Workshop Software allows you to run your automotive repair shop efficiently with easy-to-use online auto shop management software that you can get up and running instantly.
Everything in One Place
Running an automotive repair shop can be challenging, demanding, and time-consuming, especially if you don’t have management software in place. Workshop Software helps you streamline your auto repair shop’s workflow, from booking to aftercare.
Our workshop repair software has helps you manage your workshop tasks, see updated progress for every job, manage your inventory, and create estimates and invoices. Once you start using this repair software, it becomes your business’s backbone, allowing it to run smoothly and efficiently.
The first Workshop Software prototype was released in September 2013, and its success pushed us to keep innovating and advancing the repairing processes. It was officially released in 2014, with features such as a job center, customer, vehicle, supplier and parts tabs, mechanics, and reporting capabilities.
The software has gone through massive improvements since then, allowing for accounting integration and a phone app.
Innovative Management Features
Auto repair shop management software should have essential features to help you run your day-to-day operations smoothly. The Workshop Software has a simple-to-use features that save time, drive performance and productivity, ultimately increasing your revenue.
Manage your entire workflow in one place from start to finish via an easy-to-use dashboard. Track job progress, stock tracking, quotes, staff allocation, invoicing, and more. Workshop Software integrates with many automotive, accounting, payment systems and more. From Xero and Quickbooks to Michell 1 and TireMetrix—enhance your workflow with direct integrations.
“One-Click” Customer Management
With the Workshop Software, you’re a click away from all your customer information. Keep track of customers, book appointments, create invoices, and generate reports. Send automated text or email reminders and updates without individually entering the customer’s address or phone number. Edit and update customer information in one tab. Tracking your client’s data becomes effortless when using this feature.
Automated Service Reminders
Reduce no-shows and boost customer service with automated service reminders. Automated reminders brings back customers to your shop. Send reminders automatically via text or email, so customers can set a convenient date for a repair or maintenance appointment according to their schedule. Since everything is automated, it’ll be like having a full-time marketing assistant working round the clock.
Efficient Vehicle Inspections
The inspection feature provides a seamless way for technicians to inspect clients’ vehicles. Technicians can adds comments and details for the customer to review. They can send the report to the customer after the assessment to let them know what their car needs during the service.
The customer can quickly approve repairs and monitor everything that’s been done to their vehicle. This helps eliminate clients’ skepticism and boost their trust and confidence in your services.
Everything is done in the app, making the process quick and paperless. This boosts your team’s efficiency and reduces costs. It also helps deliver on-time information to customers, allowing them to make timely decisions regarding their vehicle repairs.
Staff Productivity Tracking
Improve team performance and productivity with tracking system. Workshop Software comes with a tool for monitoring technicians’ hours by clocking time and checking job progress. Create work schedules and define their hourly rates.
Eliminate idle time and prevent scheduling conflicts. Ensuring everyone is engaged, and no job is unattended while a mechanic is available ensures an optimized system is in place. This will lead to work efficiency and increased profits while improving customer experience.
Vehicle Service History
Access a vehicle’s service history easily. You’ll have all the information you need with a few clicks. Imagine having to access the same history with a manual system. It can take minutes to hours to locate a customer’s record. The Workshop Software minimize time wastage, so you can focus on core repair services and billable hours.
Workshop Software allows you to manage your vendors’ records efficiently and quickly. Supplier relationship management (SRM) is as critical as customer relationship management (CRM), helping boost your business’ efficiency, productivity, and revenue.
Maintaining accurate records of your suppliers lets you place immediate orders and receive your deliveries in time to complete repairs and job orders.
From the supplier management feature, you can create and send parts orders, make payments, enter bills, and create reports
Work Order Management
Assign work orders to specific technicians, track progress of every order, and ensure they are completed promptly. Workshop Software can simplify the vehicle maintenance process and provide a quick way to keep track of everything in your repair shop, including management of repair tools.
Business intelligence (BI) is a process that helps organizations make better decisions by turning data into actionable insights. By understanding your business’s past, present, and future, you can make more informed decisions that lead to better results.
Workshop Software offers a platform to help improve your automotive repair shop. This feature can assist you in enhancing your business strategy to increase client satisfaction and close more sales.
Workshop Software creates easy-to-digest reports, graphs and charts. You don’t have to be a pro in business analytics to understand them. Get insights on the following:
- Whole business: Get an overview of your business. See the number of open jobs, unassigned bookings, open orders, and more. Easily compare sales and costs, check which mechanics performed best, outstanding payables and receivables, and invoice analysis by revenue, among others.
- Customers: Get a breakdown of your daily, monthly, and yearly average revenue, including the income per customer.
- Vehicles: View the number of sales by car make, revenue, and cost by make and total revenue.
- Products: Find information on revenue and average sales, number of products sold, product income, best-selling products, and your inventory.
The business intelligence feature provides in-depth information about your repair shop. This analysis tool helps you fully comprehend your business performance, improve where necessary and be ahead of your competitors.
Online Customer Bookings
Workshop Software allows customers to make online bookings without calling your shop.
Customers can book appointments through a link you sent or your website. They can choose the day they want to bring their car in for service and add notes where applicable. This feature offers your customers convenience and saves time and cost.
WorkshopPay offers a simple and streamlined way that your customers can pay you via online payment, Buy Now Pay Later (BNPL) or in-store with a card present all fully integrated with Workshop Software.
The customer will bear additional costs, such as credit card and BPNL fees. Financiers will be wholly responsible for recouping the money from the customer. This makes completing activities such as paying your employees and vendors on time easy.
Management reporting provides critical insights into how your business is performing, helping you make better decisions for the future. With management reporting, you won’t be flying blind. You’ll know what’s working and what isn’t and make informed decisions about where to take your business next.
This feature that allows you to monitor progress and make business decisions, especially on a day-to-daily basis. Get easy access to sales, stock, customer, workshop, supplier, mechanic, and log reports.
Not to confuse management reporting with business intelligence, they are for different users, although they have overlapping functions. While BI is primarily for management and business owners, management reports are typically for the finance or operational employees.
Workshop Software Integrations
To enhance workflow, save time and increase employee productivity, Workshop Software allows integration with the following:
- Automotive systems
- Accounting software
- Marketing Software
- Payment Software
Integrating your Workshop Software with other automated software enhances service delivery, smooth operations, and customer experience. Workshop Software integrates with the following:
- Vehicle Visual: This tool lets you send videos about the parts you’re servicing to customers. This makes it easier for them to understand the work you’re going to do on their car. Vehicle visuals save you time in explaining why and how the service is done. It also boosts customer trust.
- vvGarage: The vvGarage mobile app provides a supercharged customer experience, letting customers know what’s happening to their cars while they’re getting serviced. Customers can download the app and book an appointment online. After you approve the appointment, the customer will receive push notifications for every new task that is started on their vehicle.
Integrating your Workshop Software with accounting software sync transactions in real time, eliminating duplication and improving accuracy. Workshop Software allows you to integrate with two accounting software programs:
- QuickBooks: This tool keeps track of your income and expenses. Integrating QuickBooks with your Workshop Software can help you keep track of your workshop’s finances in one place. QuickBooks can also help you manage your workshop’s inventory and generate financial reports such as the income statement, statement of cash flows, and balance sheet. And if you use QuickBooks Online, you can access your workshop’s financial data from anywhere, anytime.
- Xero: Increases accounting efficiency and productivity by integrating your Workshop Software and Xero. Xero eliminates re-keying data from the auto repair management system, which can be tedious and time-consuming. Syncing is easy, allowing you to view updated transactions. And like QuickBooks, you can perform any accounting tasks using Xero once it’s integrated into your Workshop Software.
Workshop Software allows you to integrate with MailChimp. Combining your MailChimp with your business software is a great way to streamline your email marketing efforts.
By having MailChimp in your auto repair management software, adding new subscribers to your MailChimp list becomes easy. You can also send automatic emails based on specific events (like service packages).
An auto repair shop application improves your workshop’s efficiency, time, and labor management and helps track performance. Workshop software has a phone app to log in and monitor work progress from anywhere.
The app also simplifies labor management, which can be challenging for any mechanical garage. Your technicians can use the application to clock in and out of jobs by using their cameras and the barcode on the job card.
Workshop Software mobile phone app is also a good tool for mobile mechanics, as they can use the maps to locate their customers’ residences. There’s so much you can do with our mobile phone app.
Workshop Software ranks high in pricing affordability, making it the best cost-effective software for an automobile repair shop. It also offers you value for money by providing great features that ensure you run your shop effectively.
Workshop Software offers two payment options: monthly and yearly. You can choose one that meets your auto repair needs.
Try our 14-day free trial for any of these pricing options to get a feel of the software’s features. Some features, such as online customer booking, are unavailable if you choose the bronze and silver pricing. Going for the Workshop Software Gold is recommended for maximum functionality.
7 Major Benefits of Workshop Software
Many benefits come with using the Workshop Software. Here are a few:
1. User-Friendly Interface
Because Workshop Software is user-friendly, you’ll be up and running in no time and have vehicle owners queueing for your auto repair services. All this is thanks to Workshop Software’s unique service retention program for automotive repair shops.
2. Easy-to-Access Vehicle Information
The easy-to-access Vehicle History includes essential tools like a free integration with CarFax. This makes it convenient to check work you’ve previously done on a vehicle, including vehicle repairs, dates of service, and fees charged.
3. Accounting Integration
You can take care of the front end with integrations to your favorite accounting systems. At the same time, your accountant and bookkeeper will love using world-class accounting packages, such as QuickBooks or Xero.
4. Time and Money Savings
Auto repair software can help you save time by allowing you to manage your work orders from anywhere. This means you can spend less time looking through spreadsheets or trying to remember what work order is due and when.
Create estimates quickly, use vehicle and accounting integrations, monitor employee performance, and more. All these work toward saving time and money ultimately increases your business profits.
5. Improved Performance and Productivity
Workshop Software helps you track your technicians’ productivity. This helps increase their productivity, boosting your workshop’s performance and customer experience (and profit!).
6. Better Understanding of Your Business
By tracking all of your work orders, you can see how much money you’re making for every job. You can also check how much time each worker spends on each job. This can help you understand exactly where in your process each job falls, where things are going wrong and what needs fixing.
On top of this, you can know your workshop’s performance using the business intelligence and reporting tools available. This helps you make strategic decisions about where to focus your energy and resources moving forward (i.e., hiring more employees).
7. Work Order Management
The Workshop Software allows you to create a good workflow and a transparent system of how things get done. Keep track of all the work orders and ensure that each one is completed correctly.
Who Else Can Use the Workshop Software?
Besides automotive mechanical workshops, Workshop Software can be used by the following:
- Truck repairs
- Brake and clutch business
- RV repairers
- Suspension Specialists
- Marine and boat repairers
- Bike repairers
- Farm machinery repairers
- Boat maintenance
- Motorcycle and scooter repairers
- Auto electricians, among others.
Why Choose Workshop Software?
Workshop Software is the most affordable and flexible solution for any auto repair shop. Our software allows you to manage all aspects of your shop from one location, saving time and money. Plus, it’s easily customizable to match your specific needs.
Every business has different needs and goals—and Workshop Software is designed to help you reach yours. It includes all the features you need to run a successful auto repair business, including inventory management (CRM), training, and integration, so you can focus on what matters most: repairing cars.
It only takes minutes to set up. No setup fees, costly training, or lock-in contacts are needed.
At Workshop Software, we pride ourselves for having powerful and exceptional features in our auto repair software. We have been helping workshops become more efficient for over 30 years. We serve more than 34 countries and 6549+ global users.
Automate Your Auto Repair Shop Today with Workshop Software
Running auto repair shops can be challenging. Workshop Software reduces challenges immensely.
Try a free no-obligation trial of Workshop Software to see how simple and effective our automotive shop management software will be for businesses of any size. Streamline workflow management, customer data, vehicle inspections, and inventory management to turn your independent auto repair shop into a well-oiled machine.
Workshop Software Demonstration
Integrates with your entire toolkit
Workshop Software seamlessly syncs with all the critical systems and tools that power your business. Accounting, marketing, CRM, purchasing, Digital Vehicle Inspection, and more are all connected in one place and safely secured in the cloud.
No starting from scratch, lost data, or disruption to the business.
Don’t see your system or need customization? Get in touch!
We don’t believe in a cookie-cutter approach for your workshop, and we always add new integrations.
Don't see your system or need customisation? Get in touch!
We don't believe in a cookie cutter approach for your
workshop and we add new integrations all the time…
Transform Your Workshop
into a Profit Machine
Completely optimize your workshop and free up your time with an overflowing suite of versatile features that handle every aspect of your busy, hectic daily operations.
Manage your entire workflow in one place from start to finish via an easy-to-use dashboard. Track job progress, stock tracking, quotes, staff allocation, invoicing, and more.
"I needed workshop specific invoicing software, I chose this software as it was the best one I found that could do what I needed. I’m better at organising my work and it looks very professional, I do recommend this software as it’s easy to use."
Byron Shire Auto Repairs
Take the stress and time out of managing customers with automated text messages, emails and reminders. Deliver customer service like the ‘big shops’ – without the cost or overstaffing.
"So glad we made the leap and started using this software! We know we don't use it to its full capacity being a small business but it has been a godsend for our sanity! Thanks James and team!"
Blackford’s Mechanical &
Dead Simple Invoicing
Get paid in full and on time, manage cashflow and keep pinpoint accurate books with simple invoicing that integrates directly with your accounting systems.
“The software has simplified the paperwork side of our workshop. Everything in one package, stock to invoice.”
Advance Service Centre
Increase your leads, conversions and income with automated service reminders that bring customers back through your doors. It’s like having a full-time marketing assistant working around-the-clock.
“The System is Awesome. I have been using it for a bit over 12 months now. The sms reminders are fantastic. My customers love get a reminder to service their car and I love my customer returning."
Ted The Tooner
Auto-compiled, paperless inspections make job management simple and efficient from first quote to completion. Deliver details and costs to your customers’ smartphones. Then get the go-ahead with one click.
“Really happy with Workshop Software simple and easy to use, also it’s web base so I can access it anywhere to do an invoice as I am mobile Mechanic.”
Perth Mobile Mechanics
Track technician hours to maximise their productivity (and your profit!) with simple time clocking, job progress tracking and real-time photo management using our innovative mobile app.
“Workshop software is a fantastic application for small to medium workshop environments.Great application which has even bigger and better things to come.”
Goldfields Off Road
Plus So Much More...
“The system is easy to use, we love the service reminder function. Support is fantastic! Every-time we send an email, support is in contact with is real quick.”
Luke The Battery Shop
“The best thing about workshop software is pretty much everything.
The integration with myob is amazing, the ease of payments and syncing makes life a million times easier.
The search bar at the top is a little bit of genius, it is just awesome.
The videos showing all the new updates and features are great and actually show you how to do it instead of just an email.
Overall workshop software is awesome.”
Cool Auto Electrics
“Great software for my auto shop. Love the ease of use and the layout. Looks professional. Better than most other shop.”
Just Auto Service Centre
“I would like to express our appreciation of the services provided by Workshop Software. I have enquired about changes of the program to suit my workshops specific needs and all have been met with a polite and professional attitude. It is comforting to know that I can contact the team at Workshop Software and receive assistance in a time frame that allows the workshop to function efficiently. I look forward to being in alliance with Workshop Software and know that the program will benefit our business going forward in this electronic age. Mid City Mechanical Repairs has no hesitation in recommending the Workshop Software program for go ahead mechanical businesses. Thank you to one and all at Workshop Software.”
Proprietor Mid City Mechanical Repairs
“I am able to get my accounts out earlier in the month, emailing out invoices is excellent. This saves me a lot of valuable time.”
“As first time business owners, we have been very lucky to come across a system as convenient and easy to use as Workshop Software. Being internet based means we are able to access it through multiple computers on site and at home if needed. We love the simple layout and all the features are relevant and great to use. Customer service has also been wonderful and you can tell that they are dedicated to help you get the most out of the software. The online videos were also great as an initial tutorial while we first learned to navigate our way around the software. Would definitely recommend.”
John Dean Autos