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Workshop Software vs Workshop Mate
Workshop Mate and Workshop Software have similar names, but they are two different companies. Workshop Mate (also searched as WorkshopMate or workshopmate) is cheaper for most Australian workshops with more than one user. Its single plan includes unlimited users.
The differences that matter are inside the job card, not on the price list. Repair times, inspections customers approve, a phone app that runs the workshop and the accounting you use all change how a day in the workshop goes.
What is Workshop Software?
Workshop Software is cloud workshop management software, built in Australia. It covers the booking diary, job cards, quoting and invoicing, stock control, service reminders by SMS and email, and a customer portal. We have decades of experience building software for workshops, with more than 9,400 users in 33+ countries.
Xero, MYOB and QuickBooks Online sync on every plan. Repair times, service schedules and wiring information sit in the job card through WorkshopData, powered by HaynesPro. The free iOS and Android app runs the whole workshop on Gold and above.
Pricing starts at AUD $99 a month billed annually, excluding GST. There’s a 14 day free trial with full features and no credit card, and no lock-in contract. You can cancel any time and export your data. See full pricing
What is Workshop Mate?
Workshop Mate is made by Jeal Computer Services Pty Ltd, a Sydney company trading since 1983 that also makes EasyCars and builds workshop websites. It covers job cards, quotes, invoices, a booking diary, parts inventory, reminders and clocking on and off. In Australia it has one plan at AUD $91 plus GST a month with unlimited users.
Feature comparison
| Feature | Workshop Software | Workshop Mate |
|---|---|---|
| Integrations | 36, including accounting, parts, payments and vehicle data, plus an open API (the Workshop API and the Public Booking API, on Platinum) | Xero, MYOB and Burson EzyParts listed. “Charges apply per integration” |
| Repair times and technical data in the job card | Yes, WorkshopData powered by HaynesPro, from AUD $69 a month | Not listed |
| Xero | Yes, every plan | Yes. Their Xero page says Xero data never updates Workshop Mate |
| MYOB | Yes, every plan | Yes |
| QuickBooks Online | Yes, every plan. Listed on the Intuit QuickBooks App Store | Not listed |
| Electronic inspections | Yes, with photos and a link the customer opens to approve the work (Gold and above) | Not listed |
| Two-way SMS | Yes, AUD $49 a month. Replies land against the job | Not published |
| Mobile app | Free iOS and Android app that runs the whole workshop (Gold and above) | EasyPhoto Pro, for uploading photos and documents to jobs |
| Reporting | Workshop Intelligence (Pulse, Scoreboard, Advisor) on Gold and Platinum, plus mechanic reports | Sales report and Capricorn report |
| Online bookings | Yes, four ways, from Gold | Not listed |
| Website for your workshop | WorkshopWeb, with online booking, on Platinum | Workshop websites, a separate service |
| Multi-site | Yes, on Platinum, priced per site | Not listed |
| Parts ordering | Eight suppliers, including Repco, Burson EzyParts, PartsTech, PROLink and Parts Authority | Burson EzyParts |
| Rego lookups | Yes, from AUD $0.39 | Not listed |
| Users | 1 included, extra users AUD $20 each | Unlimited |
| Annual billing | Yes | Monthly price published |
| Free trial | 14 days, full features, no credit card | 14 days |
| Support | Phone, email and 24 hour online chat | Phone and email |
| Independent ratings | Google 4.2 (159 reviews), Capterra 4.0 (77 reviews) | Capterra 2.5 (2 reviews) |
Pricing comparison
| Workshop Software | Workshop Mate | |
|---|---|---|
| Entry plan | AUD $99 a month, billed annually, ex GST | AUD $91 plus GST a month |
| Users on entry plan | 1 (extra users AUD $20 each) | Unlimited |
| Repair times and technical data | WorkshopData, from AUD $69 a month | Not listed |
| Two-way SMS | AUD $49 a month | Not published |
| Outbound SMS | From 11 cents in Australia and New Zealand | Not published |
| Annual billing | Yes | Monthly price published |
| Free trial | 14 days, full features, no credit card | 14 days |
| Lock-in | None | None (“No lock-in plans”) |
On subscription alone, Workshop Mate is cheaper once you have more than one user. With three users, Workshop Software’s entry plan is AUD $139 a month. With eight users it is AUD $239. Workshop Mate stays at AUD $91 plus GST.
Set-up is the other side of the ledger. Workshop Mate’s Getting Started package, which covers set-up, data import, accounting and Burson integration and training, is AUD $1,060 plus GST. Our support team takes you through onboarding, including bringing across your data, at no extra charge. Workshop Mate also says “charges apply per integration”, without publishing the amounts.
The bigger question is what you get for the money. Repair times, inspections, a full mobile app, QuickBooks Online and multi-site are not on Workshop Mate’s published feature list. Prices are as at October 2026. Both companies change prices from time to time, so check before you commit.
Repair times in the job card
WorkshopData, powered by HaynesPro, puts repair times, service schedules, torque settings and wiring information inside the job card. No other Australian workshop system offers it. It’s an add-on from AUD $69 a month on any plan.
Templates use the service information to create job comments automatically. So the quote is built on the manufacturer’s times, not a guess. Workshop Mate’s published features do not include repair times or technical data.
Inspections your customers approve
On Gold and above, your technicians do electronic inspections with photos. The customer gets a link, opens it on their phone and approves the work.
That turns “we found a few things” into a picture and a yes. Workshop Mate’s published feature list does not include electronic inspections.
The whole workshop on your phone
Our free iOS and Android app runs bookings, job cards, inspections, invoicing and clocking on and off on Gold and above. Two-way SMS works in the app on every plan.
The app Workshop Mate lists is EasyPhoto Pro. Workshop Mate describes it as a way to upload vehicle images and documents to your Workshop Mate system. It is useful, but it is a photo tool, not a workshop app.
Your accounting, your choice
Xero, MYOB and QuickBooks Online sync on every Workshop Software plan. Payments and supplier invoices sync across, and GST on sales and purchases comes out of the system. Your invoice layout doesn’t affect the sync.
Workshop Mate works with Xero and MYOB. Its Xero page says Xero’s customers and invoices “will never update” Workshop Mate’s. QuickBooks Online is not listed. If you use QuickBooks, or plan to, that settles it.
36 integrations
Workshop Software has 36 integrations in use. They include Capricorn, Burson EzyParts, Repco, PartsTech, PROLink, HaynesPro WorkshopData, Stripe, Podium, Mailchimp and Google and Azure single sign-on. The integrations are included in your subscription. A few partners charge for their own service, such as PartsTech, and add-ons like Two-Way SMS are priced separately. On Platinum there is also an open API: the Workshop API lets other applications integrate with your workshop system, and the Public Booking API lets them manage bookings and appointment scheduling.
Workshop Mate lists three: Xero, MYOB and Burson EzyParts.
Where Workshop Mate is stronger
- Price for bigger teams. One AUD $91 plus GST plan with unlimited users. If you have five technicians, that adds up.
- NSW Prescribed Parts. Workshop Mate tracks prescribed parts with the NSW Form 2 built in.
- A free tier outside Australia. Its international pricing has a free plan for up to 10 jobs a month.
Closer than you might expect
Both are cloud systems with job cards, quotes, invoices, a booking diary, stock control and automatic SMS and email reminders. Both let staff clock on and off jobs. Both work with Xero, MYOB, Burson EzyParts and Capricorn, offer a 14 day trial and have no lock-in contract.
Which should you choose?
Choose Workshop Software if you want repair times in the job card, inspections customers approve from their phone, or a mobile app that runs the whole workshop. It also suits you if you use QuickBooks Online, run more than one site, or want online bookings and a website for your workshop.
Workshop Mate may suit you if you have several users and the monthly price is what matters most. It may also suit a NSW workshop that relies on its Prescribed Parts and Form 2 feature, and doesn’t need inspections, repair times or a full mobile app.
Both have a 14 day trial, so run real jobs through each. Start a free trial
Comparing more systems? Read our guide to choosing between workshop platforms.
Frequently asked questions
Is Workshop Software the same company as Workshop Mate?
No. Workshop Software and Workshop Mate are separate, unrelated companies. Workshop Mate is made by Jeal Computer Services in Sydney, which also makes EasyCars.
How much does Workshop Software cost?
Workshop Software starts at AUD $99 a month billed annually, excluding GST, with one user. Extra users are AUD $20 each. There’s no lock-in contract.
Does Workshop Software have repair times in the job card?
Yes. WorkshopData, powered by HaynesPro, puts repair times, service schedules, torque settings and wiring information in the job card. It’s an add-on from AUD $69 a month on any plan.
Does Workshop Software work with Xero, MYOB and QuickBooks Online?
Yes, all three sync on every plan. Workshop Software is also a listed app on the Intuit QuickBooks App Store.
Does Workshop Software have a mobile app?
Yes. The free iOS and Android app runs bookings, job cards, inspections, invoicing and clocking on and off on Gold and above. Two-way SMS works in the app on every plan.
Can customers approve work from a Workshop Software inspection?
Yes. On Gold and above, inspections include photos and a link the customer opens to approve the work.
Is there a free trial of Workshop Software?
Yes. 14 days with full features and no credit card. You can cancel any time and export your data.
Does Workshop Software help me get set up?
Yes. A full support team takes you through onboarding. Support is by phone, email and 24 hour online chat. Onboarding and bringing across your data are included at no extra charge.
Does Workshop Software have an API?
Yes, on Platinum. The Workshop API lets other applications integrate with your workshop system, and the Public Booking API lets them manage bookings and appointment scheduling.
Is Workshop Mate cheaper than Workshop Software?
On subscription, yes, for most workshops with more than one user. Workshop Mate is AUD $91 plus GST a month with unlimited users. Its Getting Started package is AUD $1,060 plus GST.
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Comparison based on information each company publishes. Prices and features change, so please check the details with each company before you commit. Prices as at October 2026.